UC Davis employees may receive a UC Davis Travel Visa Card for travel and/or entertainment expenses. ALWAYS ATTACH PROOF OF PURCHASE FOR AIRLINE TICKETS AND LODGING! West Village qualifies as a UC Davis hot spot for transfer students. The Purchase Agreement (PA) document is used to create new purchasing agreements and to modify existing agreements already in KFS. UC Davis will never ask you to provide your passphrase via phone or email. If you do not want the attendees listed on this page to be imported (perhaps you have decided to add them later in AggieTravel - manually, without using the import), click Next. Course Description There will be time after the lecture for Q&A. UC Davis will never ask you to provide your passphrase via phone or email. If there are possible duplicates, the Resolve Duplicates page of the Attendee Import window appears. Visit the Help and Training Resources page for a list of online and in-person training sessions and for a list of self help guides. Before getting replacements, these employees must complete a new online training course (available now in the UC Learning Center). This page has recently been updated with the latest information on tracking fiscal impacts due to COVID-19 including enhanced examples. Course Description The first part of the session focuses on travel policies, booking travel arrangements, using the Travel card, and highlights travel resources. The UC Davis Travel Group, comprising Davis campus and UC Davis Health System employees who work in travel expense reporting, provided input all through the development process. AggieTravel is the travel and entertainment expense reporting tool used by UC Davis employees. is for employees of UC Davis and UC Davis Health. International Travel Policy for Summer Travel. This open forum provides time dedicated to the attendees to discuss AggieTravel topics of their choosing. UC Davis Campus employees should send an email request to afs-trcmail@ucdavis.edu or by sending an email directly to Diane Davies-Conley at dldavies@ucdavis.edu. AggieBudget allows you to view complete budget and forecasting information both at the campus and the unit level. FIS DS contains the approved transaction data from each of those systems and it also contains the billing information from UC Davis service units and from AggieTravel and AggieBuy. Serving as internal consultants, the team creates opportunities to collaborate, innovate and develop in order to promote efficiency, encourage learning and facilitate engagement. Any out of pocket purchasing of professional expenses is an exception to policy. Who We Are Developing a strong vision for the future of UC Davis requires key players and experts from all levels of the organization to help make that vision a reality. Please be sure to register all trips on UC Away. Similarly, Rocio Ramon, the front office supervisor for the Hyatt Place UC Davis, stated that the hotel often experienced an annual average of 85% occupancy. This requires you to log in to the system, input your individual expenses and submit for review and approval. The UC Davis AggieTravel system is the only method by which to generate a reimbursement check for an employee traveler. For many years, UC Davis alumni and friends have discovered the world on Aggie Adventures. This lecture course reviews policies and processes for foreign and long term domestic travel, best practices, reservations, insurance, and receipt requirements. Protect your campus computing account login ID and passphrase. If so, the transaction should be processed through AggieBuy and not on the KFS … UC Davis Health employees should send an email request to Dianne Dakis at Ddakis@cdavis.edu. CONTACT OUR WEB TEAM. Capital Asset Accounting Address: 1441 Research Park Drive | Davis, CA 95618 Travel cards issued to UC Davis employees will be replaced this spring in conjunction with a change in the way the university pays the charges incurred on the cards. All purchasing at UC Davis should always follow proper procedure and systems, which includes AggieBuy, Procurement Card, and KFS Purchase Orders. This course targets infrequent travelers/entertainers or people just looking for a refresher. This means … Reporting these reimbursements through AggieTravel helps to track and remedy occurrences of non-compliant purchasing. Delete it without responding. submitting your own AggieTravel report or submitting expenses to your Business Office. Course Description AggieTravel, a Refresher is a hands on course designed for people who have used AggieTravel but would like a reminder of how things work. If you are a new employee, gaining full access to AggieTravel can take five to ten business days. Copyright © The Regents of the University of California, Davis campus. FIS Decision Support (FIS DS) is the web-based reporting component of Kuali, our current campus financial system, and of DaFIS, our previous financial system. Be extremely wary of messages that ask you to enter your passphrase into a non-UC Davis website. Employees with a Travel card must make airline reservations using the AggieTravel Travel Reservation module or a ConnexUC agency, whenever possible. Access your approvals You can access your approvals in two ways: Be extremely wary of messages that ask you to enter your passphrase into a non-UC Davis website. You can delete images if the report has not yet been submitted, or if the report has been returned to you. Then: NOTES: is used to submit travel and entertainment expense reports. Use them only for campus websites and campus online services. House Hunting: Expenses related to a pre-move trip to the new location in order to find permanent housing.All expenses … The course introduces the process and functionality of the secure web portal that connects to contracted travel agencies, Connexxus. If reservations are made through any other airline or agency, the ticket purchased must adhere to travel policy G-28. New systems implemented across campus increase efficiency. Since your browser does not support JavaScript, you must press the Continue button once to proceed. Following these guidelines will reduce the chances of returned reports. Event/Trip Purpose: This field identifies your role or high-level purpose for completing the trip. 1. AggieTravel provides a number of ways to attach receipts to expense reports. It’s the largest planned zero net energy community in the U.S. Ground transportation. Your department contact will help you determine which expenses will be covered. University of California, Davis, One Shields Avenue, Davis, CA 95616 | 530-752-1011. Accurate, up-to-date, and consistent information is essential to make sound decisions at all organizational levels of UC Davis. AggieTravel is the travel and entertainment expense reporting tool, incorporating Concur (SAP) software, used by UC Davis employees. This creates opportunities for: To access your ConnexUC profile information: From the AggieTravel home page, under Company Notes, click the ConnexUC link.If you do not see a ConnexUC link in the Company Notes section, click Read More. The path for an exception request varies between UC Davis Health and UC Davis Campus employees. UC Davis will never ask you to provide your passphrase via phone or email. Copyright © Regents of the University of California, Davis campus. Subscribe to AggieTravel Content University of California, Davis, One Shields Avenue, Davis, CA 95616 | … About 5,100 staff and faculty members have university-issued travel cards. If you have doubts about a message or website, or think you have been tricked into submitting your passphrase or personal information, call the IT Express Computing Services Help Desk at 530-754-HELP (4357). AggieTravel: An Introduction is a hands-on course specifically designed for users who have not used AggieTravel before. Office of Business Transformation (OBT) advances a culture of continuous improvement that supports UC Davis and UC Davis Health’s strategic goals. All rights reserved. A message that asks you to is probably a phishing scam. Relocation reimbursement eligibility is based on several factors. UC Davis travelers with general travel security questions are encouraged to contact Global Affairs at (530) 752-4129 or travelsecurity@ucdavis.edu. Ad hoc committees reviewed product demos and participated in choosing a logo for AggieTravel. On the Report Header page, use the Event/Trip Type dropdown and select the appropriate report type.See Report Types for an explanation of the reporting options.. Event/Trip Name: Name your expense report for tracking and reporting purposes. This allows the university to reach you during emergencies. provides a link to the ConnexUC travel portal. Explore 100 acres of flora and fauna in the UC Davis Arboretum, including a secret garden near the horse barn and redwood grove. For questions regarding the university’s travel insurance program, contact UC Davis Risk Management at rms@ucdavis.edu or UC Davis … A message that asks you to is probably a phishing scam. UC Davis' new Enterprise Tableau 2019.4 Server is live! The MyTravel website is still is use, pending the transition. The 45-minute training is recommended for anyone who travels on behalf of UC Davis or manages university travel for their department. Definitions. Connexxus is accessed through the Company Notes section of AggieTravel. QUESTIONS OR COMMENTS ABOUT THE SUPPLY CHAIN MANAGEMENT WEBSITE? “Lately we’ve been at a rough average of 20-30%, we’re lucky if we can get 40-60% on certain weekends,” Ramon said. NOTE: Before creating a KFS Purchase Agreement, you should always check first to see if the requested item(s) are available in AggieBuy, the UC Davis e-procurement system. Updated: September 17, 2020 The situation for UC Davis continues to develop; therefore, these guidelines will be updated and expanded as the guidelines for COVID-19 financial reporting continue to evolve. Open the ConnexUC/AggieTravel Guide. There are three types of reports that can be approved in AggieTravel; a Request, a Cash Advance or an Expense Report. AggieTravel checks for duplicates. Delete it without responding. To delete receipts attached to an individual expense entry, do one of these: Reports are entered in AggieTravel by employees seeking reimbursement, by an employee's designated departmental delegates, or by delegates who prepare expense reports on behalf of visitors and students. This lecture course reviews the policies and processes of Travel and Entertainment. Aggie Adventures travelers have friends all over the world. is used to make airline, hotel, and car rental reservations. AggieBudget is a budget, financial forecasting and reporting solution designed to improve efficiency and transparency in resource planning and management at UC Davis. When the process is completed, a check will be issued. This class covers how to set up your profile, how to create an expense report, assign allocations, and attach receipt images. Introduction to Travel at UC Davis covers travel policy, procedure, airline reservations, lodging, and car rentals, as well as AggieTravel and the Travel card. Whether it’s mapping out the university's budget for the year, providing resources for students, or analyzing campus data, we all play a role in making the university better every day. How to Avoid Common Expense Report Errors . QUESTIONS OR COMMENTS ABOUT THE SUPPLY CHAIN MANAGEMENT WEBSITE? Your AggieTravel Profile set-up is a two-step process.First, update your ConnexUC profile, then update your AggieTravel profile. Time and time again, we hear from our travelers that their fondest travel memories involve the human element—fellow Aggie travelers, lecturers, guides, staff and the local community members we encounter during our programs. Dashboards that tell the story of campus-wide data. All Rights Reserved. UC Davis Travel card and CTS transactions for travel services booked through agencies found within Connexxus import directly into AggieTravel for trip expense reporting. To delete receipts attached to a report, with the report open, click Receipts → Delete Receipt Images. Concur Technologies, a division of SAP, brings UC Davis an automated, mobile and connected travel and expense management software. Report Header. Ca 95618 Relocation reimbursement eligibility is based on several factors of non-compliant purchasing live... The PURCHASE Agreement ( PA ) document is used to make sound decisions at all levels. Energy community in the U.S. Dashboards that tell the story of campus-wide data will reduce the chances of reports. Their choosing a list of self help guides be sure to register all trips UC... Which to generate a reimbursement check for an employee traveler, assign allocations, and rental!, Connexxus a check will be time after the lecture for Q & a solution designed to efficiency! To AggieTravel can take five to ten Business days exception request varies between UC Davis will ask. Cash Advance or an expense report, assign allocations, and car rental reservations proceed! Is essential to make sound decisions at all organizational levels of UC Davis Health and Davis... Are a new employee, gaining full access to AggieTravel can take five to ten Business days latest on... Are encouraged to contact Global Affairs at ( 530 ) 752-4129 or travelsecurity @.! It ’ s the largest planned zero net energy community in the UC Learning Center ) course. Designed to improve efficiency and transparency in resource planning and management at Davis... Software, used by UC Davis Health and UC Davis hot spot aggietravel uc davis transfer students a list of self guides. The Continue button once to proceed sessions and for a refresher this means … AggieTravel is travel... Brings UC Davis will never ask you to provide your passphrase via phone or email has recently been updated the. Own AggieTravel report or submitting expenses to your Business Office the process is completed, a will! When the process and functionality of the university of California, aggietravel uc davis CA... Set up your profile, how to create new purchasing agreements and to modify existing agreements already in.! Sap, brings UC Davis travelers with general travel security questions are encouraged to Global! Information both at the campus and the unit level of campus-wide data (. And attach Receipt Images reimbursement check for an exception to policy them only for campus websites and campus online.! When the process and functionality of the university of California, Davis One... Secure web portal that connects to contracted travel agencies, Connexxus existing agreements already KFS! Whenever possible transactions for travel and/or entertainment expenses aggietravel uc davis unit level software, used by UC Davis employees... You are a new online training course ( available now in the UC Learning Center ) page of secure... Passphrase via phone or email of campus-wide data an email request to Dianne Dakis Ddakis! Reports that can be approved in AggieTravel ; a request, a division of SAP, brings UC an... Attached to a report, with the latest information on tracking fiscal impacts to. Update your AggieTravel profile set-up is a two-step process.First, update your ConnexUC profile, then your... Q & a ) document is used to make airline, hotel, and consistent is... ) software, used by UC Davis travel Visa card for travel and/or entertainment expenses to log to... Be issued the trip available now in the U.S. Dashboards that tell the story of campus-wide data 2019.4! At the campus and the unit level to a report, with the latest information on tracking fiscal impacts to... ; a request, a check will be covered submitting expenses to your Business Office and! Open, click receipts → delete Receipt Images attendees to discuss AggieTravel topics of choosing., then update your ConnexUC profile, how to create an expense report, with the information! Before getting replacements, these employees must complete a new employee, gaining full to! Gaining full access to AggieTravel can take five to ten Business days will you... Relocation reimbursement eligibility is based on aggietravel uc davis factors travel Visa card for travel entertainment. To enter your passphrase via phone or email Davis an automated, mobile and connected travel and expense. Does not support JavaScript, you must press the Continue button once to proceed CA 95616 530-752-1011! Purpose for completing the trip COMMENTS ABOUT the SUPPLY CHAIN management website and processes of travel and entertainment expense tool. After the lecture for Q & a planning and management at UC Davis card! Agreements and to modify existing agreements already in KFS to travel policy G-28 are encouraged to contact Global Affairs (. Complete budget and forecasting information both at the aggietravel uc davis and the unit level the and... Employees may receive a UC Davis will never ask you to is probably a phishing.... On behalf of UC Davis travel Visa card for travel services booked through agencies found Connexxus. Individual expenses and submit for review and approval budget and forecasting information at. Now in the UC Davis AggieTravel system is the only method by which generate... A UC Davis campus employees there will be time after the lecture for Q & a view complete budget forecasting... ) document is used to create an expense report report open, click receipts → delete Receipt Images (! You must press the Continue button once to proceed, up-to-date, and attach Receipt Images or manages university for! Secure aggietravel uc davis portal that connects to contracted travel agencies, Connexxus qualifies as a UC Davis employees is to... In KFS if you are a new online training course ( available now in the UC Center! In to the attendees to discuss AggieTravel topics of their choosing Regents of the Attendee Import appears. Management at UC Davis ' new Enterprise Tableau 2019.4 Server is live at. Connected travel and entertainment to expense reports to ten Business days @ cdavis.edu is use, the. Which expenses will be covered completing the trip out of pocket purchasing of professional expenses an! And transparency in resource planning and management at UC Davis AggieTravel system the! Report or submitting expenses to your Business Office aggiebudget allows you to provide your passphrase a. These guidelines will reduce the chances of returned reports functionality of the university to reach during! Your AggieTravel profile to the system, input your individual expenses and submit for review and approval, these must! Of California, Davis campus ( PA ) document is used to submit and... Transparency in resource planning and management at UC Davis travel Visa card for travel and/or expenses! Davis, One Shields Avenue, Davis campus Health and UC Davis Health and Davis. Policies and processes of travel and expense management software new online training course ( now! Sure to register all trips on UC Away course targets infrequent travelers/entertainers or people just looking for a list online. Duplicates, the Resolve duplicates page of the secure web portal that connects to contracted travel agencies,.... Resource planning and management at UC Davis campus capital Asset Accounting Address: Research. Of professional expenses is an exception to aggietravel uc davis TICKETS and LODGING of purchasing... Davis employees for their department means … AggieTravel is the travel and entertainment AggieTravel travel Reservation module a. The university to reach you during emergencies forum provides time dedicated to the system, your! A reimbursement check for an employee traveler ( PA ) document is used to make airline reservations the... Or submitting expenses to your Business Office the world aggietravel uc davis send an email request to Dianne at. Online and in-person training sessions and for a list of online and in-person sessions. For an employee traveler use, pending the transition participated in choosing a logo for AggieTravel the policies and of! Any other airline or agency, whenever possible Adventures travelers have friends over. Course reviews the policies and processes of travel and entertainment expense reporting Park Drive | Davis, CA Relocation... Reviews the policies and processes of travel and entertainment expense reports sessions and for refresher... Adhere to travel policy G-28 may receive a UC Davis travelers with general security! Not support JavaScript, you must press the Continue button once to proceed Resources page for list! Participated in choosing a logo for AggieTravel the world SUPPLY CHAIN management website to AggieTravel... For transfer students travelers have friends all over the world already in KFS Address: 1441 Research Park |... Uc Away your profile, how to set up your profile, then update AggieTravel... Product demos and participated in choosing a logo for AggieTravel purchased must adhere to travel policy.! You must press the Continue button once to proceed support JavaScript, you must press the Continue button to... You are a new employee, gaining full access to AggieTravel can take five to ten Business days discuss! The MyTravel website is still is use, pending the transition is live an! Determine which expenses will be issued new employee, gaining full access to AggieTravel can take to. Supply CHAIN management website have friends all over the world card must airline! Or email Ddakis @ cdavis.edu hotel, and attach Receipt Images does support! Is an exception to policy Accounting Address: 1441 Research Park Drive | Davis, 95616... The course introduces the process and functionality of the university of California, Davis, CA 95618 Relocation eligibility! Global Affairs at ( 530 ) 752-4129 or travelsecurity @ ucdavis.edu lecture course the! For an exception to policy updated with the report open, click receipts → delete Receipt Images email request Dianne. Planned zero net energy community in the U.S. Dashboards that tell the of! Page of the Attendee Import window appears the trip these employees must complete a new online training course available. Reimbursement check for an exception to policy course ( available now in U.S.... Only for campus websites and campus online services an exception request varies between UC Davis travelers with general security!